Detailed Job Specifications for Key Personnel vacancies
Former Bookkeepers job duties from start in August 2016 as @29.3.17
Initial Tasks
Count safe & till float — liaising with departments in case of discrepancies Count takings
Complete cash reconciliation sheets
Banking
Updating income sheets for 4 bank accounts
Updating DTP spreadsheet for 4 bank accounts
Transfer-ing relevant income to savings account
Issuing reception with other income details for database entry Issuing reception with wet & dry sales figures for database entry
Updating Franchise database with income figures
Opening, distributing & actioning post
Paying bills & scanning paid invoices
Sorting & scanning monthly paid invoices for VAT folder
Updating bank balance spreadsheets on I st, 19, 28th each month — some gaps to fill in
Scan in, distribute then reconcile credit card statements x 4
Print off & reconcile Amazon & Pay Pal activity
Update MRG's personal spend spreadsheet
Making new clocking in cards monthly & for new starters
Calculate clocking in cards, input on Sage & make all wages payments Update wages spreadsheets for MJL & myself
Additional current tasks
Check 5 bank accounts daily
Update and manage outstanding invoices & DDS spreadsheet for cash flow purposes
Transfer money between accounts as required
Liaison with Pension provider & set up to ensure compliance
Liaison with Agile Nation to set up & manage Women's Development Programmes
Update & reconcile entries on Xero up to 31.3.17 — currently at least 1,600 entries
Input actual & prospective hours into rota for some departments Filing various delivery notes & liaison with suppliers
Additional future tasks
Upgrade, set up & learn Sage regarding Pension requirements & payments
Make all corrections/omissions of department etc to Sage before 31.3.17
Carry out year-end procedures on Sage regarding payroll
Make changes to Sage regarding April pay increases & set up for new tax year
Train & manage part time filing assistant (1 day per week)
Complete supplier spend V budget spreadsheet from 4.16 to 3.17
Continually update supplier spend V budget spreadsheet from 4.17
Monitor spend V budget spreadsheet & make changes accordingly e.g. new prices
Input detailed accounts on Xero from I ,4.17
Download, read & distribute relevant Business Documentation (approx. 26 documents)
Scan in, then archive old material stored in Accounts office
VAT reconciliations once Xero is up to date
Bedrooms & Facilties | ||
Bedrooms | Availability | Tariffs |
Eve Meals | Gym / Hot tub | Farmhouse |
Conferences | Ghost Tours | Weddings |
Touring and Days Out | ||
Days out | Beaches | Steam Train |
Local Walks | Museum | Places to see |
Restoration and Old Pictures / History | ||
Restoration | Conservatory | Main Lounge |
Sports Room | Old Castle Pics | History Tour |