Detailed Job Specifications for Key Personnel vacancies - Brecon Beacons Hotels

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Detailed Job Specifications for Key Personnel vacancies

Former Bookkeepers job duties from start in August 2016 as @29.3.17

Initial Tasks

Count safe & till float — liaising with departments in case of discrepancies  Count takings

Complete cash reconciliation sheets

Banking

Updating income sheets for 4 bank accounts

Updating DTP spreadsheet for 4 bank accounts

Transfer-ing relevant income to savings account

Issuing reception with other income details for database entry Issuing reception with wet & dry sales figures for database entry

Updating Franchise database with income figures

Opening, distributing & actioning post

Paying bills & scanning paid invoices

Sorting & scanning monthly paid invoices for VAT folder

Updating bank balance spreadsheets on I st, 19, 28th each month — some gaps to fill in

Scan in, distribute then reconcile credit card statements x 4

Print off & reconcile Amazon & Pay Pal activity

Update MRG's personal spend spreadsheet

Making new clocking in cards monthly & for new starters

Calculate clocking in cards, input on Sage & make all wages payments Update wages spreadsheets for MJL & myself

Additional current tasks

Check 5 bank accounts daily

Update and manage outstanding invoices & DDS spreadsheet for cash flow purposes

Transfer money between accounts as required

Liaison with Pension provider & set up to ensure compliance

Liaison with Agile Nation to set up & manage Women's Development Programmes

Update & reconcile entries on Xero up to 31.3.17 — currently at least 1,600 entries

Input actual & prospective hours into rota for some departments Filing various delivery notes & liaison with suppliers


Additional future tasks

Upgrade, set up & learn Sage regarding Pension requirements & payments

Make all corrections/omissions of department etc to Sage before 31.3.17

Carry out year-end procedures on Sage regarding payroll

Make changes to Sage regarding April pay increases & set up for new tax year

Train & manage part time filing assistant (1 day per week)

Complete supplier spend V budget spreadsheet from 4.16 to 3.17

Continually update supplier spend V budget spreadsheet from 4.17

Monitor spend V budget spreadsheet & make changes accordingly e.g. new prices

Input detailed accounts on Xero from I ,4.17

Download, read & distribute relevant Business Documentation (approx. 26 documents)

Scan in, then archive old material stored in Accounts office

VAT reconciliations once Xero is up to date



Dog Friendly B&B in the Brecon Beacons - South Wales
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